Guest List upload template

This template provides an easy way to upload contacts to a group in Address Book, add guests to a Check-In Only event, or invite guests to a Full Platform event.

Templates are available in CSV and XLSX formats, and contain the following fields:

  • Salutation
  • First Name
  • Last Name
  • Email
  • Company
  • Position
  • Ticket Type
  • Quantity
  • Status
  • Check-In Notes
  • Arrival Alert
  • Invitation Notes
  • Address
  • Address 2
  • City
  • State
  • Zip
  • Country
  • Telephone
  • Other

First and last names, or email address, are required for each guest. If sending invitations, it is best for each guest to have a unique email address, instead of using the same email address for multiple invitations.

Custom fields are not supported by Event Farm, and will not be uploaded. If additional information needs to be viewable, we recommend using Check-In Notes.

Learn how to create Address Book groups, and invite guests to an event.

The Quantity column can be used when uploading guests to the Guest List. T
he column must contain a number, and the Ticket Type column must be completed, for all guests. If a guest is not associated with a Ticket Type, the Quantity will default to one (1) for that guest.

Our system recognizes the following Statuses, if you choose to utilize the Status column: Confirmed by RSVP, Unconfirmed, Declined by RSVP, Registered, Not Yet Registered, Purchased, Not Yet Purchased, and Assigned. For Check-In only events, adding a guest as confirmed requires “Confirmed by RSVP” to be in the Status Field.

To upload Status, the Guest List must also contain Ticket Type and Quantity for each guest.

Additional Notes
When the upload is complete, an email is sent to the event organizer, with information about the upload, as well as a link to download files showing Duplicates and Errors in the upload.

For information about which fields are viewable in the Check-In (iOS), Green Plum (Android), and Check-In (Android) apps, click here.


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